Healthcare Consent Management Platform: Optimize Consent Form Sharing, Filling, Storing and Accessing Operations

• Jacob visits a hospital for treatment of his chronic condition.
• The hospital staff from the consent management platform sends a related consent form to Jacob’s mobile. (Jacob can also access the same from the hospital’s tablet.)
• Jacob opens that form from his mobile and fills it out.
• When he submits, the consent form is automatically stored on the secure data storage of the consent management platform.
• Hospitals can now access this filled consent form from any device, anytime and anywhere – by logging into the platform with the right credentials.

• Elina has booked a virtual care appointment using a telemedicine platform with a provider.
• This telemedicine platform is integrated with a consent management tool or has features related to it.
• The physician easily shares a related consent form with Elina before the virtual appointment.
• She accesses it from her dashboard and fills it out digitally.
• When she submits, the filled form gets stored in secure storage automatically.
• Now, the physician with the right credentials can easily access this filled consent form from his dashboard of the telemedicine app as it has already been integrated with the consent management tool.

In each healthcare data privacy law, several regulatory requirements deal with only consent.

To address these regulations, healthcare entities that are following paper-based practice for consent management struggle a lot and often end up being non-compliant with applicable laws.

But with a medical consent management platform, healthcare entities can easily tick off all the boxes which make them compliant with applicable laws.

All paper-based clinical workflows are prone to errors which sometimes prove to be lethal.

The reason is an extra dependency on human intelligence for the same repetitive and tedious task.

But with a medical consent management platform, healthcare entities can achieve the highest-ever accuracy and avoid costly errors as the platform is smart and validates stuff with its algorithm.

Needless to say that a paper; in the form of a consent form, can easily be misplaced, torn down, or accessed by an unauthorized person.

Meaning, there are almost zero guarantees of security and privacy of filled consent forms.

But a healthcare consent management platform facilitates hospitals to store filled consent forms under the profile of each patient which can never be misplaced and stolen due to advanced security measures.

This way, it ensures the security and privacy of one of the most crucial healthcare documents.

As said earlier, a hospital needs to handle hundreds of patients and their hundreds of consent forms every day.

While securely storing these filled consent forms is already a challenge, accessing a particular consent form of a patient from the pile of consent forms is a major challenge.

Staff have to go through all consent forms to find that one form.

The online tool eliminates this time-consuming task.

Here, staff can search for any filled consent by applying filters like patient name, date of treatment, health card number, etc.

In case you don’t know, patients also don’t like the pen-and-paper experience when they seek healthcare services.

It is very difficult for them to fill out the consent form while they are going through some sort of medical condition.

But as always, you can give them a smooth and nice onboarding experience by sharing the consent form in a digital way directly on their smartphones.

Patients will really appreciate this move!

Healthcare laws are everywhere but in different forms.

For instance, HIPAA does not apply to you in Canada.

Similarly, PHIPA does not apply to you in British Columbia.

Meaning, there are region-specific healthcare privacy laws, applicable differently in different regions.

So, unless a third-party tool is designed and developed for your region only, you can’t derive maximum benefits from it and utilize it to manage consent while meeting regulations.

Governments are pushing healthcare data privacy laws to the next level.

They are bringing in several new changes in a very consistent manner. Meaning, when there is a new change in law, you also need to update your consent management platform as per it.

But in the case of a third-party tool, you don’t have direct control over how they react to new changes in privacy laws.

They may react quickly or take weeks.

And between this time, you take and manage consent concerning old regulations.

Meaning, you become non-compliant with the laws!

We choose to be a healthcare-specific IT company for a very genuine reason.

Because we only understand and feel confident while working on healthcare IT.

Be it clinical protocols, clinical knowledge, compliance knowledge, healthcare tech understanding, and its practical usability, we know the ins and outs.

And the best thing about our healthcare IT understanding is that we have earned it.

We see healthcare in a completely different light.

We think it’s only healthcare IT professionals and healthcare entrepreneurs who can change healthcare, not the government.

We have a strange but solid vision.

We don’t want to let our kids experience the same delayed and costly healthcare system we grew up experiencing!

What we are most proud of is our team.

Every one of our 50+ healthcare IT professionals is unstoppable.

They have worked on some very complex healthcare IT projects.

They have saved thousands of clinical hours and millions of clinical errors.

And they still work 8 hours a day, 5 days a week – only on healthcare IT projects with the same intensity of healthcare IT passion, a healthcare founder generally has!