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How to Automate Repetitive Tasks in Healthcare?

Quick Summary: Burnout in clinical practice is very common now.

What is not common is the real discussion revolving around solving the nationwide problem of burnout.

That’s exactly what we are going to talk about today.

We will share how to automate repetitive tasks in healthcare.

This ‘automatically’ results in less or very negligible burnout of providers and other staff.

But before that, it is vital for us to eliminate your misconceptions about the word ‘automation’.

What is the actual meaning of ‘automate repetitive tasks in healthcare’?

When anyone thinks of the word ‘automation’, he/she would imagine a modern robot or space-age system working on behalf of the people.

It can be true with regard to other industries, but not with healthcare. Because, in healthcare, a human touch is very crucial and it can’t be ruled out.

So, the actual meaning of automation in healthcare is not having robots to perform tasks, but having a streamlined workflow where neither patients nor providers have to make extra efforts to get tasks done.

Let us give you an example.

A patient is supposed to record his blood pressure and share it with the provider 3 times a day.

What results in burnout here for providers is to first remind patients to record blood pressure, then collect data from patients and then add it to their system for clinical purposes.

automate repetitive healthcare tasks

Instead, what if there is a healthcare task management web app streamlining the workflow by reminding the patient to record blood pressure (a task), letting him add that data to his portal which providers can see through their portal?

automate repetitive healthcare tasks

The entire process does not require any manual collaboration between patients and providers.

This is called streamlined workflow and with this only, we can reduce unnecessary tasks providers have to perform which will eventually lead to zero burnout.

So, in essence, ‘automate repetitive tasks in healthcare’ simply means that streamlining the workflows in such a way that both patients and clinical/non-clinical staff divides a task into small chunks of task and defines the clear roles that who are supposed to complete each chunk of a task!

And furthermore, they complete their chunks of tasks with clear visibility and in a very collaborative manner.

In case you are wondering, this can only be achieved through the right use of technology which we will soon reveal.

What are examples of repetitive tasks in healthcare?

In simple words, any task which is supposed to be done manually with every patient or with every instance is called a repetitive task.

Continuing our past example, if there are 20 patients and providers need to remind all of them to record blood pressure, collect data from those patients and later add that data to any system – this task is called a repetitive task.

Another example of repetitive tasks is patient onboarding.

Staff need to tick off every single check for every patient, add & fetch data across multiple systems or files, share those data with multiple other users and make an extensive data entry – all by themselves.

Other examples of repetitive tasks are appointment scheduling, appointment reminders, post-discharge patient management, managing patient records, validating patient information, etc.

If you can connect the dots, you would easily conclude that any task is tedious and time-consuming when it is performed in a less collaborative manner.

For example, if providers themselves are responsible for collecting blood pressure data from patients and adding it to their system, the task by default becomes a tedious one.

But instead, as we said earlier, what if patients can themselves add their blood pressure data online which providers can see from their system? The process becomes smooth!

This is as simple as this.

First, bring internal and external users under the same roof with technology and then divide a task between internal and external users with clear roles!

Automate repetitive tasks in healthcare with our no-code healthcare task management application builder

Yes, you can literally build your own healthcare task management application for any workflow within minutes as it is a no-code platform.

All you need to do is –

  • Create a checklist and give it a name/description
  • Add fields the way you want
  • Add custom status
  • Share checklist with other users who are supposed to work on it
  • Validate and confirm the checklist
  • Add, assign, and track tasks under each checklist

Now, from their dashboard or portal, your both internal (clinical & non-clinical staff members) and external (patients and their caregivers) users can perform their levels of tasks and this eventually reduces the number of tasks that only a provider has been doing.

So, here what we did was – we divided a task into chunks and shared responsibilities with other users too which they can easily perform from their dashboard.

Here is an example.

Task: Medication and symptom tracker

1. Manual method

  • Providers or their team members call patients and remind them to record their medication along with their symptoms.
  • Patients record their medication & symptoms on paper and share the data with providers by call, SMS, or fax.
  • Providers add that data into their system and then assess whether 1) patients are taking medication on time and 2) whether there is any positive change in symptoms.

Time needed:

30 minutes for each patient (due to manual collaboration and communication)

2. Automated method

  • Providers create a checklist and share it with patients. That checklist has fields such as ‘Medication Name’, ‘Dosage’, ‘Status’, and ‘Symptoms’.
  • Patients from their dashboard update this checklist by adding necessary data.
  • Providers from their dashboard can see what patients have added and can easily assess.

No phone calls. No unnecessary data entry. Just a simple, smooth and collaborative process. This is the real and sustainable task automation in healthcare!

Time needed:

30 seconds for each patient (as there is no need for collaboration and communication)

The following is what makes it happen! 

architecture of task management tool


If you want to implement similar practices in your healthcare setting, check out the real screen images of our no-code healthcare task management application builder.

healthcare task application